Job Description: Director of Grants Management

Position Title:Director of Grants Management
Reports To:Deputy Director
Position Classification:Exempt

About the Disability Rights Fund and the Disability Rights Advocacy Fund

The Disability Rights Fund (DRF) is a multimillion-dollar grantmaking collaboration between a diversity of donors and the global disability rights community that resources organizations of persons with disabilities (OPDs) to advocate for equal rights and full participation in society. The Disability Rights Advocacy Fund (DRAF) is DRF’s 501(c)(4) sister organization, supporting advocacy for legislative change. DRF/DRAF currently work across Africa, Asia, the Pacific Islands, and the Caribbean. The Funds – which are based on a participatory grantmaking model – annually make 200-300 grants, mainly ranging from USD $10,000-$50,000 each, to OPDs to advance the UN Convention on the Rights of Persons with Disabilities (CRPD), including in implementation of the Sustainable Development Goals (SDGs) and Global Disability Summit commitments. 

POSITION PURPOSE

The Director of Grants Management leads a team (to be built) that oversees the administration of international grants, including to grassroots, emergent, and marginalized groups; works with others on the Management Team to improve all aspects of the re-granting and data management processes; ensures timely and compliant execution of grant awards, and provides support and trainings to staff on best practices in grants management. The Director of Grants Management ensures that grants management and grant data management support the mission, strategic goals, and compliance needs of DRF and DRAF.  

The Director of Grants Management serves as a member of the senior leadership team on the Operations Management Team.  

RESPONSIBILITIES

The Director of Grants Management works closely with and receives input from DRF/DRAF departments and staff to conduct grants management activities. Responsibilities include, but are not limited to: 

  • Lead all grants administration and management activities. 
  • Work in partnership with Program and Finance Directors to ensure seamless integration of grantmaking administration and management and to improve systems, including finalizing migration to a new collaborative grants management system and other projects as identified. 
  • Ensure that grants administration and management-related resources, including development of grant agreements/grant award letters, conducting of due diligence and watchlist searches, and tracking of grant reporting requirements, are up-to-date and clearly communicated to internal and external stakeholders.  
  • Responsible for maintaining data in the WizeHive Zengine grants management system, including leadership on all back-end functions. 
  • Ensure the Grants Management team (to be built) provides excellent customer service to staff and grantees as they navigate the DRF/DRAF grants management processes. 
  • Research industry best practices in document and knowledge management to contribute to regular improvements to the process and workflow through which grant awards are executed.  
  • Partner with other team members and legal counsel to ensure policies and procedures are followed and all grants adhere to international, federal, and state legal and tax requirements, as well as organization-defined best practices for due diligence, risk assessment, compliance, and grantee reporting requirements. Also ensure that policies and procedures are documented and updated in the Grants Administration Manual. 
  • Create and maintain a robust data and analytics program that integrates best practices in data/information security and provide timely and relevant grants data to internal and external stakeholders to promote learning, contribute to development and communications, improve grants administration processes, and systematize reporting efforts.  
  • Partner with Program and Risk Management Teams to support grantee compliance with safeguarding requirements. Share best practices related to safeguarding compliance with the broader grantmaking community. 
  • Work closely with other team members to manage ongoing use and improvement of new grantmaking system.  
  • Stay abreast of new developments in grants management, best practices, and technologies and their applicability to DRF/DRAF.  
  • Identify opportunities to represent DRF/DRAF to the broader grants management community, including PEAK Grantmaking. 
  • Serve on the Operations Management Team, actively working to support the success of other members of the entire DRF/DRAF team and cultivate an organizational culture that is highly collaborative, positive, and productive. 
  • Supervise Grants Management team members (currently Data Consultant) in data management and integrity and general administrative support for grants processing. 
  • Undertake special projects as assigned or initiated. 

Qualifications

Education and/or Experience 

  • Passion for systems improvement, customer service, analytics and learning, process documentation, working collaboratively across teams, and understanding the nuances of funding advocacy, lobbying, and movement building efforts. 
  • Bachelor’s degree required. Graduate degree preferred. 
  • 10-12 years of grants management experience with a deep understanding of public foundation grantmaking processes and related financial and compliance issues. 
  • Demonstrated experience in working in a small, fast-paced team. 
  • Experience working with grants management databases. 
  • Prior direct management experience and proven ability to provide and receive feedback, and develop staff capacities. 

Knowledge, Skills, and Abilities 

  • Exceptional customer service, response to multiple stakeholders, problem-solving, analytical, and conceptual skills, including a proven ability to create and manage organizational change. 
  • Highly motivated self-starter, with ability to work successfully in a virtual team environment. 
  • Commitment to trust-based philanthropy principles, and to ensuring that diversity, equity, and inclusion (including accessibility) are central to grants management processes and outcomes.  
  • Knowledge of current regulations pertaining to IRS, international grantmaking, and advocacy grantmaking. 
  • Experience with WizeHive Zengine or similar grants management databases preferred. Proven abilities in analysis, database management, and data reporting. 
  • Advanced computer skills (in particular, developing Word forms/templates, Adobe Acrobat forms, and manipulating data in Excel); willingness to learn additional applications and accessible technology as necessary. 
  • Excellent research, written, and oral communication skills, with the ability to communicate complex technical, budgetary, and grants administration details to staff, donors, grantees, and Board members. 
  • Proven ability to design, evaluate, improve, and manage systems and processes, including grants and/or contracts management software and workflow procedures and processes. Passionate about continuous improvement. 
  • Work collaboratively with staff at all levels to execute duties. Proven talent in ensuring positive, proactive, responsive relationships within and across departments for compliance, efficiency, and effectiveness. 
  • Proven effectiveness as a coach and mentor. 
  • Strong attention to detail and organizational skills, and, at the same time, ability to think broadly and analyze trends. 

SALARY & BENEFITS

This is a full-time position; salary will be commensurate with experience. DRF offers an excellent benefits package including employer paid medical, dental, and vision insurance for employees.   

LOCATION

DRF operates primarily as an e-office with headquarters in Boston, MA USA. If you are not based in Boston, you must have the ability to work independently in a remote environment and travel to Boston will be required on an as-needed basis. Additional international and domestic travel may also be needed.

HOW TO APPLY

Please email a cover letter and resume to Roger Falcón, Deputy Director, at jobs@disabilityrightsfund.org with subject line “Director of Grants Management Application”. Due to the volume of applications typically received, we can only reply to shortlisted candidates.  

The Disability Rights Fund is an equal opportunity employer. We seek to build a diverse team. Applicants shall not be discriminated against on any basis. Individuals from historically marginalized identities including Black, Indigenous, and people of color and persons with disabilities are encouraged to apply.  

DEADLINE

The application deadline is June 15, 2022. Applications will be reviewed on a rolling basis.